Opening a Search

Opening a Search Process: 

Once you receive a signed LOE or SOW from your client, you are ready to officially open your search! You can click into the BD Opportunity and upload the signed agreement to the Documents section of the project. *If you used the LOE Generator within Ignyte, you do not need to upload a copy of the document.

Step 1: Overview Section - Update Details tab

Job Title

Check to make sure your Job Title matches the title in the signed agreement. 

Probability %*

Update the % to 100%. 

Confidential

Make sure to move the tab over if the search is Confidential.

Step 2: Overview Section - Update Team and Client Contacts tabs

Partner Information

If there is only one Partner working on the search, update the Origination Credit to 30%, Selling Credit to 20%, and Execution Credit to 50%. 

If more than one Partner will be working on the search, ask your Partner to confirm what the credit split amounts will be. 

Recruiter and Researcher Information

If you do not know who the Recruiter and Researcher will be, leave these sections blank. A Recruiter and Researcher will be assigned to the search once it is opened. 

If your Partner has directly confirmed with a Recruiter and Researcher, add their names to the appropriate section. 

Client Contacts 

Check the Client Contacts tab to add any additional contacts. Reminder: the contact must be marked as “Currently Works Here” on their contact record for their name to show up in the search bar. 

Step 3: Update Billing tab

Use the signed agreement to update the following information: 

Billing Information

• Update the Billing Region, which is the region the client is billed. 
• Enter the email address that the search invoices should be sent to. If you did not receive this information from the client, please discuss with your Partner or ask the client directly. 

Fee & Admin Information

Using the signed agreement, make sure the information below is accurate. 

If your agreement is using a different amount/percentage than 1/3, change the Fee Type to “Other Percentage” and update the “Fee Percentage” box with the percentage agreed upon.

Fee Cap

This button can be slid over if we are billing a certain amount and not going to charge over that fee amount. Once the button is slid over, a line appears on the right side where you can enter the exact fee cap amount.

Base Fee – Estimated & Indirect Fee

Select the Fee Items (Total Compensation or Flat Amount) and enter the value.  

*If your Value is below the region minimum, you will see a pop-up box stating that it will need to be approved by the Region Head.

Indirect Fee

The indirect fee amount can be found in the LOE, under the Expenses section. Select the Fee Type, the Calculation Type, and enter the Calculated Amount or Percentage. 

Be sure to hit “Save and Next” when you are finished! 

Step 4: Request to Open Search

Once you have uploaded your signed agreement and updated the information above, click on the three dots on the top right of the screen. 

You will see an option to “Create New Project”.

Once you click on “Create New Project”, a popup will appear with the options to customize what information to carry over. It is recommended you select each of the options to carry over. You can also mark the BD Status as “LOE Signed”. 

Then click “Create Project”.

Please reach out to Billing Desk at billingdesk@kingsleygate.com with a request to officially open the search and provide the search number.