Building out a Candidate Record – Ignyte

Once a candidate is in your pipeline, several AI-assisted tools help you evaluate fit, write outreach, and document assessments — all from within the candidate record.

WRITING AN AI-GENERATED OUTREACH EMAIL

Open the candidate record → click “Log in Activity”
Select Email as the activity type
Click the IGNYTE logo icon (the “A” icon) to the right of the microphone
Click the dropdown arrow → select “Describe your changes”
Type: write an outreach email
Review the generated email — it pulls relevant details from the candidate’s profile to personalize it
Copy and paste into Outlook to send
Save the activity so it’s logged on the record

-OR-

From candidate record, click “Send an Email” option from Activity log

KEY INSIGHT

The system picks out something specific from the candidate’s background to make the email feel personal. Review before sending — it’s a strong starting draft, not a finished product.

COMPARING A CANDIDATE TO THE JOB DESCRIPTION

Open the candidate record → click “Log in Activity”
Select Note as the activity type → mark as Professional Note
Click the IGNYTE logo icon → open the dropdown
Type: compare candidate to job description
The system generates a synopsis of fit based on information available to date
Make visible on the Hiring Manager Portal or include in candidate reports

KEY INSIGHT

The more information in the candidate record, the richer the comparison. As you add conversations to the Journey tab, this assessment becomes increasingly detailed.

USING THE PERSONALITY TAB TO DOCUMENT STRENGTHS

Open the candidate record → click the Personality tab (third tab across)
Click the dark blue “New” button → select “Strength”
Type manually or prompt the AI: give me five strengths this candidate has compared to the profile
Review and save

KEY INSIGHT

This tab is a time-saver before hiring manager calls. Instead of hunting through activity logs, you get a clean one-page view of everything you know about the candidate.

UPLOADING A TRANSCRIPT VIA IGNYTE INTELLIGENCE

Open the candidate record → click “IGNYTE Intelligence” (below “Log in Activity”)
Upload your transcript file and name it for easy identification
The system analyzes the transcript against the position profile and job requirements
Review output for alignment gaps and areas not fully addressed in the conversation

IMPORTANT

IGNYTE Intelligence and the Journey tab are separate. A transcript uploaded here does not automatically populate the Journey tab — each feature requires its own upload.

USING THE JOURNEY TAB TO BUILD A CANDIDATE ROAD MAP

The Journey tab takes a transcript or audio file from a candidate conversation and generates a structured, AI-powered road map — covering background, motivation, alignment, gaps, and recommended next steps. It builds on itself over time as you add more conversations.

WHAT THE JOURNEY TAB GENERATES

Overview — Summary of the candidate’s background and what came out of the uploaded conversation
Motivation for Career Change — What’s driving the candidate to make a move, based on what they said
Alignment with the Position — How well the candidate maps to the specific role, evaluated against the position profile
Life Alignment — Equity interest, culture fit, work style preferences, and other personal priorities the candidate expressed
Assessment — Detailed evaluation drawing from everything in their record plus the conversation
Gaps — Specific experience or competency gaps compared to job requirements, flagged whether each gap was addressed in the interview
Next Steps — Suggested follow-up actions automatically converted into activity log entries and surfaced in your task list

HOW TO CREATE A JOURNEY ENTRY

Open the candidate record → navigate to the Journey tab
Click to add a new journey entry
Upload the transcript or audio file from your candidate conversation (required)
Optionally include screening notes alongside the transcript file
Add a friendly name (e.g., “Recruiter Screen – Round 1”)
Submit — system processes in a few minutes depending on file size
Download the full output as a Word doc or PDF when complete

KEY REQUIREMENTS

The Journey tab requires a transcript file or audio file to initiate — typed screening notes alone will not trigger it
The Journey tab and IGNYTE Intelligence are separate — uploading to IGNYTE Intelligence does not populate the Journey tab
Tasks generated by the Journey tab appear in your activity log and can be reassigned as needed
If output doesn’t look accurate, add a note and regenerate — each regeneration creates a new version and you can toggle between them

KEY INSIGHT

The Journey tab is the most complete picture of a candidate you can build inside the platform. The gap analysis is especially useful — it tells you not just what’s missing, but whether you already asked about it. The more conversations you add, the sharper the output gets.

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